JOB TITLE: PERSONAL ASSISTANT

JOB CODE: AJ10-001

LOCATION: ABUJA

JOB DESCRIPTION:

  • devising and maintaining office systems, including data management and filing;
  • arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
  • screening phone calls, enquiries and requests, and handling them when appropriate;
  • meeting and greeting visitors at all levels of seniority;
  • organising and maintaining diaries and making appointments;
  • dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
  • carrying out background research and presenting findings;
  • producing documents, briefing papers, reports and presentations;
  • organising and attending meetings and ensuring the manager is well prepared for meetings;
  • liaising with clients, suppliers and other staff.
  • carrying out specific projects and research;
  • responsibility for accounts and budgets;
  • taking on some of the manager’s responsibilities and working more closely with management;
  • deputising for the manager, making decisions and delegating work to others in the manager’s absence;

QUALIFICATION/REQUIREMENTS:

  • Strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail.
  • Excellent interpersonal skills and the ability to build relationships throughout the organization and with external stakeholders.
  • Excellent written and verbal communication skills
  • Must have project management qualification.
  • At least 5 years post-NYSC experience.
  • Strong writing experience including regular preparation of PowerPoint decks and presentations.
  • Ability to maintain confidentiality and manage sensitive data and information. Ability to achieve high performance goals and meet deadlines in a fast-paced highly dynamic environment.

 

To apply, send CV and Cover Letter to: cv@aquarianconsult.com using the job code as subject of the email. Deadline: 18/03/2016

ONLY QUALIFIED CANDIDATES WILL BE CONTACTED

 

 

JOB TITLE: OFFICE MANAGER

JOB CODE: AJ01-21

LOCATION: DUBAI

JOB DESCRIPTION:

  • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.

  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains office staff by recruiting, selecting, orienting, and training employees.
  • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
  • Contributes to team effort by accomplishing related results as needed.

QUALIFICATION/REQUIREMENTS:

  • Minimum 2 years’ work experience in required field and location (Dubai).
  • Excellent organizational and time management skills.
  • Good IT skills, including knowledge of a range of software packages.
  • The capacity to prioritize tasks and work under pressure.
  • Ability to liaise well with others and delegate tasks.
  • Strong oral and written communication skills.
  • Ability to work on your own initiative.
  • Attention to detail.
  • Flexibility and adaptability to changing workloads.
  • Problem-solving skills and project management ability.

 

To apply send CV and Cover Letter to: dubairecruitment@aquarianconsult.com using the job code as subject of the email. ONLY QUALIFIED CANDIDATES WILL BE CONTACTED.

 

 

JOB TITLE: EXECUTIVE ASSISTANT

JOB CODE: AJ01-20

LOCATION: DUBAI

JOB DESCRIPTION:

  • Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travels.
  • Represents the executive by attending meetings in the executive’s absence; speaking for the executive.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Monitors and completes projects by assigning work to appropriate staff; following up on results.
  • Prepares reports by collecting and analyzing information.
  • Secures information by completing data base backups.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.

QUALIFICATION/REQUIREMENTS:

  • Minimum 2 years’ work experience in required field and location (Dubai).
  • Strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail.
  • Excellent interpersonal skills and the ability to build relationships throughout the organization and with external stakeholders.
  • Excellent written and verbal communication skills.
  • Strong writing experience including regular preparation of PowerPoint decks and presentations.
  • Proven ability to maintain confidentiality and manage sensitive data and information. Ability to achieve high performance goals and meet deadlines in a fast-paced highly dynamic environment.

 

To apply, send CV and Cover Letter to: dubairecruitment@aquarianconsult.com using the job code as subject of the email. ONLY QUALIFIED CANDIDATES WILL BE CONTACTED