OFFICE MANAGER

Accountabilities 

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1.   Office

Administration

• Serves as the point of contact for office management duties including mailing correspondences, supplies
• Plan and coordinate store and housekeeping operations
• Provide filing and retrieval systems; ensure adequate record keeping of company assets, usage, deployment, maintenance etc.
• Provide office supplies by liaising with departmental heads and relevant officers to ascertain departmental requirements
• establishing policies, procedures, and work schedules
• Develop and manage the office budget.
• Organize meetings and other events; organize meeting rooms and other resources/requirements

• Control and manage the use of various assets; supervise deployment and usage of company assets as approved by Management
• Oversee and ensure timely and effective maintenance of the company facility and assets
• Manage the office facility to ensure good working condition for staff

Accountabilities

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Advisory

• Develop and ensure compliance with the plan and schedule for the maintenance of all equipment and facilities within the company premises
• Advise management on all issues regarding request and approvals for services and cost limits for eligible staff. e.g. phone credits limits.
• Recommend cost saving methods to improve administrative efficiency across departments
• Develop and implement supporting policies and procedures for efficient administration across the organization; monitor and ensure compliance
• Prepare periodic and ad-reports for GM – HR as required

Management

• Negotiate with vendors and external suppliers to secure the best service deals
• Liaises with vendors on effective service delivery and smooth operations; monitor performance to ensure delivery in line with agreements
• Ensure timely payment of bills as approved

Financière

• Budget  Management:  Actual  to Budget Cost
• Admin expense per employee

Process Processus Interne

• Turnaround  time; timely performance of scheduled maintenance and related activities; timely completion of projects and tasks assigned
• Service quality
• Availability of office supplies
• Availability and reliability of equipment; equipment downtime

• B.Sc. in Administration or a related discipline
• Master’s degree will be an added advantage

and competencies

• Knowledge of standard office administration practices and procedures including filing and record keeping, stock keeping, procurement and correspondence
• Analytical, problem-solving and decision making skills, for efficient resource allocation
• Relationship Management
• Basic Financial Management
• Organization and time management skills with ability to work within tight deadlines
• Leadership and managerial skills
• Interpersonal and communication skills

• 3 – 5 years’ experience in a related role

• Proactive, Resilient; Goal-driven; Attentive to details

Exigences du poste

• B.Sc. in Administration or a related discipline
• Master’s degree will be an added advantage

• Occasional travel may be required